FINNS Beach Club is currently looking for an Event Coordinator. Event Coordinator is responsible for managing all confirmed group bookings and private events from post-payment handover through to execution and post-event follow-up.
This role ensures seamless coordination between clients, Sales, and Operations, delivering a smooth and high-quality guest experience while maintaining clear communication and organization throughout the event lifecycle.
Summary
FINNS World's Best Beach Club is not just a beach club; it's a destination where dreams come alive! We pride ourselves on creating exhilarating entertainment, vibrant energy, and unforgettable F&B experiences. Nestled along the breathtaking Bali coastline, we provide a one-of-a-kind party atmosphere that leaves our guests craving for more.
- Take ownership of clients after payment and act as the main point of contact, ensuring strong relationships and timely communication
- Collect, confirm, and manage all key event details (guests, seating, menu, timeline, special requests) using structured tools (forms, checklists) and ensure completion before event day
- Coordinate with internal teams (Operations, Floor, Bar, Kitchen, AV, Housekeeping, Engineering), confirm PICs, and follow department timelines
- Prepare and share event plans, conduct briefings, and ensure smooth communication before and during events
- Oversee event setup, ensure alignment with client requirements, and handle on-site issues while maintaining high service standards
- Send thank-you messages, gather feedback, identify improvements, and support client retention
- Maintain accurate records (e.g. Monday.com, Google Sheets), track event progress and deadlines, and keep documentation organized
- Follow and continuously improve SOPs with the Event Administration Coordinator
- Strong organizational and time management skills
- Excellent communications skills in Bahasa Indonesia and English both verbal and written
- High attention to detail
- Ability to multitask in a fast-paced environment
- Strong problem-solving mindset
- Experience in events, hospitality, or F&B operations (preferred)
- Familiarity with tools such as Google Workspace (Sheets, Docs, Forms) and project management platforms, such as Monday.com (preferred)
- An opportunity to work in a world-renowned beach club
- Growing your skills and the possibility of growing within the company
- Fast growing company
- Competitive remuneration package
- FINNS Bali Membership
Please send your CV and Recent Photograph.
Only shortlisted candidates will be notified.