Position title
Personal Assistant to Stakeholder Relations Director (FINNS Bali)
Description
FINNS Beach Club is currently looking for a highly efficient, discreet, and resourceful Personal Assistant. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to handle a wide range of tasks in a fast-paced and dynamic environment.
FINNS World's Best Beach Club is not just a beach club; it's a destination where dreams come alive! We pride ourselves on creating exhilarating entertainment, vibrant energy, and unforgettable F&B experiences. Nestled along the breathtaking Bali coastline, we provide a one-of-a-kind party atmosphere that leaves our guests craving for more.
Responsibilities
- Manage the Executive's complex calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, screening calls and emails, and responding appropriately.
- Prepare correspondence, presentations, reports, and other documents with accuracy and professionalism.
- Organize and maintain electronic and physical files and records, ensuring easy accessibility.
- Coordinate and manage logistics for meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in the planning and execution of events and initiatives.
- Handle confidential information with the utmost discretion and professionalism.
- Process expense reports and manage administrative budgets as required.
- Liaise with various departments within FINNS Bali to ensure seamless operational flow.
- Anticipate the Executive's needs and proactively take initiative to address them.
- Manage personal tasks for the Executive as required, maintaining confidentiality and efficiency.
- Perform other administrative and operational duties as assigned.
Qualifications
- Bachelor’s degree in Law, Legal Studies, or related field, with proven experience (minimum 3–5 years) as a Personal Assistant or Executive Assistant.
- Prior experience supporting Executives or C-level leaders is highly preferred.
- Strong background and experience in handling legal documentation, contracts, and compliance matters; experience in finance administration is an advantage.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
- Excellent written and verbal communication skills in both Bahasa Indonesia and English.
- Ability to exercise sound judgment and discretion in managing confidential or sensitive information.
- Proactive and resourceful, with strong problem-solving skills and the ability to work independently or collaboratively.
- Familiarity with high-end venues or hospitality environments is a plus.
- Knowledge of NetSuite and monday.com will be considered an advantage.
Job Benefits
- An opportunity to work in a world-renowned beach club
- Growing your skills and the possibility of growing within the company
- Fast growing company
- Competitive salary package
- FINNS Bali Membership
- BPJS and insurance Mandiri healthcare
Hiring organization
Job Location
Jl. Pantai Berawa No.99, Canggu, Kec. Kuta Utara, Kabupaten Badung, Bali, Badung, Bali, 80361, Indonesia
Contacts
Please send your CV and Recent Photograph.
Only shortlisted candidates will be notified.
